The VNCS Board of Directors meet monthly to conduct the business (planning, correspondence, review grant applications etc) of the society. The meetings are typically held on the first Sunday evening of each month with a 7:00pm start. Minutes from the previous meeting and new agenda items are requested prior to the meeting. Board members are expected to come ready to vote on new business and to provide reports on the various activities they are part of (e.g.: Financial, Newsletter, Website, Furusato Dancers, Uminari Taiko, Sakura Fujinkai etc).
Directors are elected at the Annual General Meeting (AGM) held in January each year.