Food Production Coordinator
Effort & Duration
Time commitment leading up to Fair: 1-2hrs/week
Time commitment on Fair Day: 12hrs
Duration: January through August (78hrs in total)
Responsibilities (Before Fair)
- Planning menus (1-2 hours)/January to March
- Discuss and decide food menus to sell at the café inside the Pavilion and the outside at the VNCS food tent.
- Booking a commercial kitchen facility (1 hour)/As soon as the menu is decided.
- Book a commercial kitchen facility for manju making day (usually 1 week before the fair) and a food preparation day (1 day before the fair).
- Acquiring a temporary food sales permit (1-2 hours)/by end of July Prepare a form to submit at the Environmental Health Office.
- Sourcing ingredients and packaging (2-4 hours)/May to August Once the menu is decided, food sales coordinator need to start ordering
- ingredients (Fujiya, etc.) and purchasing food packaging (Wholesale Club, etc.). Arrange the ingredients pick-up day accordingly.
- Preparing anko – red bean paste for manju and taiyaki (4-7 days depending on the amount of anko) Cook dried red bean and mix with sugar to make enough amount of anko for manju and taiyaki. Anko can be stored in the freezer (needs to be thawed prior to manju making day).
- Preparing food (6-8 hours/manju on making day (usually 1 week before the fair) and 6-8 hours on food preparation day (1 day before the fair))/August Transfer items required for kitchen duty from the VNCS storage to the kitchen facility. Lead volunteers during the preparation of the food.
Responsibilities (Fair Day)
- Transfer the prepared food from the kitchen facility to the Pavilion before 8 am.
- Lead volunteers to set up the food sales areas.
- Oversees the food sales operation.
- Lead volunteers to clean up the food sales areas
After the Fair day (1 hour)/Anytime
- Return the items to the VNCS storage
The Food Sales Coordinator also communicates with:
- Volunteer Coordinators
- Café Coordinator
- Outdoor Coordinator (if needed)
To volunteer for this role (filled early in the new year) or for more information please email fair-leads@vncs.ca.