Donor Solicitation Coordinator
Effort & Duration
Time commitment leading up to Fair: 1-2hrs/week
Time commitment on Fair Day: 0hrs
Duration: April through August (40hrs in total)
Duties
- Identify and coordinate donor solicitation volunteers who will contact potential sponsors, including large corporations, mid‑sized companies, and local small businesses.
- Oversee and coordinate receiving donations and handing them off to the appropriate coordinators (e.g., Silent Auction, Mystery Bags, and Things Japanese) and keeping the tracking document up to date.
- Ensure donor solicitation volunteers understand the fair’s mission, audience, and sponsorship opportunities in a clear and compelling way.
- Participate in the creation personalized formal proposals for large donors in collaboration with the Finance Coordinator.
- This includes drafting emails and scheduling meetings as required.
Client Relations
- Create and foster positive relationships with donor solicitors.
- Serve as the main point of contact for donor solicitors before and after the fair.
To volunteer for this role (filled early in the new year) or for more information please email info@vncs.ca